Scores/books/media materials will arrive from Baker with blue flags inserted.
First, see if any have purple “Rush” flags or yellow “Notify Patron” flags. If so, process them first and put on Jake’s chair with a white flag inserted indicating Super Rush (Pink) or Medium Rush (Orange) or if it is just a Notify Only (Yellow).
Open the current year Collection Development Masterchart in Google Sheets. Find the entry for the item you are processing. Be aware that sometimes we receive really old orders so you might have to check past FY Mastercharts.
Make sure what we received exactly matches what we ordered, i.e., score & parts. If it is the wrong item, we need to contact Monica to get it corrected. Sometimes, we can return incorrect items for a credit, but sometimes the trouble of returning outweighs the benefit of a credit.
Update the cell for the “actual cost” column.
Enter date item received in corresponding column. Turn the entry turquoise blue to indicate it has been received.
If the item is a patron request, put the patron’s name on a white flag and insert it for Jake to know whom to contact. Often, we don’t notify patrons until an item has returned from the bindery. In those cases, Robert will notify the patron. Let Jake know whether it is he or Robert who needs to notify patron.
Before you give any item to Jake, go to the location Music Processing and under Fulfillment choose Scan in Items and set the status to Cataloging. Then, scan the item’s barcode.
