Oraclecloud.vanderbilt.edu
Login to Oracle to complete your timecard.
- Time cards are due on the second Friday of each two-week pay period.
- Time cards must be submitted for approval prior to each timesheet due date.
- Hours worked should be recorded in Oracle on the day they were worked.
Click here to take the Oracle Interactive Timesheet Training module
Reminders:
- 15 minute breaks are not recorded on your time card.
- 30-minute lunch breaks are mandatory for anyone working 6 hours or more in a single shift. Lunch breaks must be recorded in your time card.
- Undergraduate students may work up to 19 hours per week on campus. Graduate students may work up to 29.5 hours per week. During summer and holiday breaks, students may log 40 hours per week
- RECORD ACCURATE TIME OF ARRIVAL AND TIME LEAVING IN SIGN-IN BINDER..
- If you are subbing for someone, please record who you are subbing for in the 'subbed for' column
University policy states that falsification of timesheets is grounds for immediate termination. There are several possible penalties:
- Falsification violates state and federal law. The student may be charged with misdemeanor forgery and/or misdemeanor petty larceny, one count for each timesheet. If the pay illegally obtained is large enough, a felony charge of grand larceny may also be made.
- There are additional federal laws and regulations regarding fraud in obtaining financial aid. Fines of up to $10,000 and 5 years in jail are potential penalties. Immediate termination from the Federal Work Study program, repayment of aid received, and a permanent bar from receiving further financial aid of any type are possible penalties. The student may be reported to the US Department of Education for possible prosecution.
- This behavior violates the Vanderbilt University Student Honor Code. The student's behavior will be reported to the Office of Student Accountability, Community Standards and Academic Integrity for review.
- Suspension or dismissals from the University are other potential penalties. Students should be aware that the University will take action in cases of timesheet fraud.
