LibGuides Best Practices: User accounts

There are three types of user accounts in LibGuides: Admin, Regular, and Editor: 

• Admin users will have access to everything
• Editors can not create guides, can only edit guides they are assigned to 
• Regular users can create guides in selected group
  • they can be given admin rights to certain groups 
  • they can have special permission to perform system-wide tasks

Vanderbilt Libguides user accounts are created based on the following guidelines:  

• The majority of Libguides users will be  

• Regular user 

• with no additional permissions 

• Have regular access to their own group (groups are created based on library/functional area) 

• Each group will have a group admin, group admin can manage guides within their library group, customize group settings, templates, and styles, they are 

• Regular user  

• Has a special permission to “Edit All Guides”  

• Have Admin access to their own group  

• Some “special permission” are granted to Regular-level users for them to perform system-wide tasks.  

• Additional Permission to “Manage Assets” for e-resource staff to maintain and edit database A-Z list  

• Additional permission to “Manage Subjects/Tags/Friendly URLs” for system wide LTI integration 

To Maintain system security and integrity, user accounts, especially Admin accounts, will be reviewed annually. 

We never intend to limit staff access to the systems but felt strongly that staff access should follow university standards, not more than what they needed, to keep the system secure, manageable, and accountable.  

Please review your accounts, if you see something you need or should have access to, but missing, feel free to submit an INFORM, LTDS will work with you to review your account setup and access.