Best Practices Guide: The Basics

Tips, suggestions, templates, and best practices for creating a LibGuide.

Check for Broken Links

Broken Link

Check for broken links on a regular (suggestion:  monthly) basis.

Login to LibGuides CMS and click on:

Tools --> Link Checker

Sunset Old Guides


Research Guides are blockbusters in terms of usage, so keep them up-to-date!

If a guide was developed for a course that has not been taught in a while, make the guide private.**

Look at use statistics regularly and proactively manage your content.


**Making a guide private is preferable to unpublished.  Guides set to private will remain accessible to anyone with the guide URL (important for any guides linked to an OAK course), but will not be visible on the main Research Guides page.

Basic Tips!

Please try to have at least two columns of content when you are creating a LibGuide. The LibGuide is most useful and most pleasing to the eye when two or three columns are used for content.

The default instance of any new LibGuide automatically creates a center column and a right-hand column with a space for your profile and profile photo.

Uniform Look and Feel. Strive for uniformity in the colors and basic layout of your pages. The consistency helps reinforce the idea that these are all Vanderbilt LibGuides.

Profile Photo. Fill in the photo space with something, even if it is not your own glorious mug. You may choose to use your professional head shot that is used on the library website, or another image. If you're filling it with something not a photo of you, think of something to put in it that says something neat about yourself that you want your students and/or faculty to know about you.  Contact Eli Moody if you would like to have a line drawing of yourself created. See an example in the right hand column of this page.

Care with Tabs and boxes. There is no set limit on the number of boxes or tabs that you can include on a LibGuide, but lots of scrolling or clicking may interfere with usability. 

Groups and Courses


Each of the 7 libraries that participate in LibGuides now have their own group. As you create new guides, please remember to select the correct group for your guide. Central library guides will remain in the Heard Library group.

Course Guides:

The new Research Guide landing page allows us to have a drop down menu that displays only Course Guides. We are able to do this by tagging those selected guides with the word course. As you create and edit your guides, please remember to tag them with course if you'd like them to display in the course drop down menu, or remove the tag if you don't want them displayed in that area.

Other Tips

Here are some other helpful hints:

Static Link to an Acorn record:   See a variety of examples at  and link to a specific title, ISBN, et al. 

Less is more! Consider bullets, numbered lists, sub-headings, bolded key terms, and other techniques to use less text. The heavier your text load, the less likely it is that your audience will pay attention to your LibGuide.

Break up long lists. More than 7  resources in a single content box may be too much. Consider dividing content into more than one box.

Limit Scrolling.  No pages should exceed 1 1/2 screens long so users do not have to scroll to see the rest of the page.

Quality Images.  Use high quality images to enhance the instructional value of the LibGuide. If image quality is poor (especially screen shots), do not use.  Do not insert large images in the left column; it is too narrow.

Care with Sub-tabs.  Be careful with the use of sub-tabs; they can be confusing to users.

Two columns are better than one. Long lists take multiple lines, make taller boxes, may require users to scroll. Consider a table to format into two columns.

Book Covers.  For Books in the Catalog boxes, get cover art from Syndetics rather than Amazon if available. Cover art from amazon links to the item on

Need Help?

SpringShare help sites are excellent!    See or click on HELP from the Dashboard.

To look at innovative guides, see

Consult your colleagues! 

Ramona Romero, Robbi DePeri, and Lee Ann Lannom have lots of experience with CampusGuides. 

Profile Box Suggestion!


If you'd prefer not to have your picture in your profile box, consider asking Eli Moody to create a line drawing for you. An example of his work is at the top of this box. Eli can be contacted at: 322-8099 or

Many thanks to Eli for offering his time and talent!