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LibGuide Accessibility Best Practices

How you can make your websites and documents more accessible.

Additional Reading

Word has a Styles gallery on the Home tab that allows you to put headers into your document.

Headers are useful for navigation by all viewers, but particularly by those using screen readers.

An example of MS Words Styles gallery box.

Choose the style header you want to use, and you'll note that it will automatically generate a hierarchy of headers for your document using that style.

For more information about using the Styles gallery, check out Microsoft's Add a Heading documentation.

To help make images, WordArt, graphs, etc. shared in Word accessible, add alternative text . This works for PowerPoint & Excel, too.

How you add Alt Text will depend upon the version of Office you are using. In general, click on the image (graph, etc.) and choose Format.

Example of a Microsoft Word Format Shape box

Additional Reading

Microsoft has made accessible templates for Word, PowerPoint and Excel available to its users. They have been optimized to better meet accessibility standards.

You may also search for Accessible Templates on

For an excellent overview of how Microsoft updated existing templates they have included in their accessible template selection, visit Get Accessible Templates for Office, and go to the "What makes these templates accessible?" section.

Microsoft has a built-in accessibility checker for Word, PowerPoint and Excel.

This will generate a report in the document that shows potential accessibility issues.

On a PC, click File > Info > Check for Issues > Check Accessibility

Example in MS Word (PC) of Check Issues and location of Check Accessibility

On a  Mac, check the "Review" tab.