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  2. Research Guides

Course Reserves: Title/Provisional Records

Creating Title/Provisional Records

Faculty may supply personal materials (books, articles, media, etc.) to be placed on reserve.These materials will require the creation of a title record.

Provisional records are temporary and require minimal cataloging information.

To create a title/provisional record:

  1. Click on Cataloging tab.
  2. In the Title box, click Add Title.
  3. Cataloging Preferences should be preset.
  4. In the Bibilgraphic tab, enter information into the necessary fields.

      

5. In the Call Number/Item tab:

  • In the Call number field, enter a unique call number. Each library will have their own procedure for assigning call numbers to personal items. If you do not assign a call number, Library Catalog will automatically assign one.
  • Choose a class scheme from the dropdown menu depending on your call number assigning conventions.
  • Choose your library from the Call library dropdown menu.
  • Make sure the Shadow call number check box is NOT checked.
  • Select appropriate item type from the Type dropdown menu.
  • Confirm the appropriate library from the Item library dropdown menu.
  • Confirm the Home location from the dropdown menu.
  • Make sure Permanent check box is unchecked.
  • Check the Circulate checkbox.
  • Scan the barcode in the Item ID field to save your work.

 

Add Copy/Item to Item Record

To add a copy to an existing item record:

  1. Open the Add Item Wizard (under Items in the Circulation Module).

  2. Search for a bibliographically matching title record (See Searching for Title Records).

  3. When the record is retrieved, the Add Item window will display the Call Number/Item tab of the title record.If needed, choose your library’s call number.Click on Add Item at the bottom of the window.

  4. In the Item Information section:

    1. Choose the appropriate item type from the Type drop-down menu.

    2. Choose the appropriate Home Location from the drop-down menu of the same name (Current location will be changed automatically upon saving).

    3. If the item has loose pieces or parts, count those pieces plus the item and add that number to the Number of pieces field.

    4. Affix a barcode to the item, place the cursor in the Item ID field and scan the barcode.

  5. Click on Save at the bottom of the window.