Course Reserves: Reserve Records

To create a reserve record:

1. Click on Create Reserve in the Reserve Information and Maintenance box.
2. A Set Session Settings window may appear. (If it does not proceed to step 3.) The Reserve desk should be the reserve desk of your library in both instances. Click on OK at the bottom of the window.
3. A Create Reserve window will appear.  Place the cursor in the Item ID field and scan the barcode of the item. If the item is a personal copy, see the “Creating Title/Provisional Records” subheading tab for instructions.
4. In the Basic Information tab:

5. In the Individual Reserve tab:

• Instructor ID: Use the adjacent gadget to search for the faculty member for whom the item is to be placed on reserve.
• Stage: Select ACTIVE from the dropdown menu.
• Course ID: Use the adjacent gadget to find the course record for which the item is to be placed on reserve.
• Expires: Leave this field blank

6. In the Copies tab:

• New status for all copies: To assign the same status to all copies of the title, select the appropriate copy status from the drop down menu. To assign status individually, leave this field blank. To put all copies on reserve, use ON RESERVE.  
• New status: To assign status to an individual copy, identify the item by barcode and select the appropriate copy status from the drop down menu(s).

7. Click on Create at the bottom of the record.
8. To create another reserve record for the same course and instructor, click on Another (instructions below).

• Instructor and course information entered during the creation of the initial record will be retained for the creation of subsequent records.
• The fields in the Basic Information tab will return to preset values, so any changes to those fields must be made again.

Once all items for a course are on reserve, check the reserve list against the course and/or instructor in the Library Catalog web view.