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Asynchronous Online Learning Materials: Best Practices

This guide is for librarians and library staff that create asynchronous online learning materials, primarily videos tutorials.

Storing and Sharing Videos

You should save video projects and associated files to OneDrive. There are several options for storing and sharing the final video product.


Box can be used to store and share videos. To make a video accessible, adjust the settings in Share to People with Link and View Only. In More Options, lock the file indefinitely and disable downloads. You can either share a link or get a widget embed code (More Options – More Actions – Embed Code). Box is a good choice for videos that will be used outside of Brightspace. Views are also tracked in Box.

Be aware that Box has issues with supporting closed captions. It cannot display captions that are a separate .srt file, nor will it display captions that are part of the video file. Captions should be burned in, and that may affect elements of your video design.


If you are teaching a course or offering embedded instruction, videos can be uploaded to My Media in Brightspace and shared to individual courses. Videos created with Kaltura are automatically saved to My Media in Brightspace.


YouTube is an easy way to share videos. It offers several easy ways to share videos, generating links and embed codes. YouTube also has an excellent captioning tool that auto-generates captions with a high degree of accuracy.

There is one major problem with using YouTube for instructional content. Many international students, particularly those in China, cannot access video content through this platform. If you are planning to use a video for an instruction session, check with the faculty member beforehand to see if any international students are enrolled. You can upload a copy to Box to share with those students.